THE THIRD JOINT DIOCESAN CONVENTION

The Episcopal Dioceses of Eastern and Western Michigan gather each year for diocesan convention – a time set aside for community building and governance. This year’s convention will be held October 28-29th in Lansing, Michigan.

Call to a Joint Convention

To the Delegates, Clergy, and People of 
The Episcopal Dioceses of Eastern and Western Michigan:


In accordance with the Canons of Eastern Michigan (Title 1, Canon 3, Sec. 2b) and the Canons of Western Michigan (Title 1, Canon 3, Sec. 3), you are hereby notified of the 3rd Joint Convention of the Episcopal Dioceses of Eastern and Western Michigan to take place October 28-29, 2022 in Lansing, Michigan.

On July 31, 2022, a notice was sent to all clergy, senior wardens, and general subscribers as well as to delegates and alternates. Please communicate with your delegation to ensure that all people received this notice. 

Peace, 


Angela Krueger

Secretary of Convention
Assistant to the Bishop
The Episcopal Diocese of Eastern Michigan

August 30

Deadline to submit an Eastern Michigan resolution.
Deadline to submit a Joint resolution.
Deadline to submit an Eastern Michigan nomination.

October 10

Deadline to reserve hotel rooms at the Radisson.

October 11

Pre-Convention Meeting - Eastern Michigan, any area.

October 12

Deadline to submit names for the In Memoriam.
Final deadline to submit nominations for Youth Delegates.
Deadline to submit ministry reports.
Deadline to register for the Children & Youth program.
Deadline to register for convention.
Deadline to register a table for the exhibit hall.

October 13

Pre-Convention Meeting - Eastern Michigan, any area.

THE CONVENTION BOOKLET

The digital Convention Booklet will include all materials for the upcoming convention, including a detailed schedule. The booklet will be available at a later date with submitted nominations, resolutions, ministry reports, and more.

Delegates will be asked to either print their own copy or to have it available on a digital device during the convention. As part of our stewardship of creation and resources, physical copies of the booklet will not be provided on-site.

Convention Theme:
see i am making all things new (Rev 21:5)

God is at work in our midst. Across our dioceses, congregations and diocesan ministries are not only restarting initiatives and ministries paused during the earlier stages of the pandemic but empowered by the Spirit they are boldly reaching out in new ways. Members of our dioceses are building new opportunities for sharing the Good News and love of Christ with others.

At our third joint convention, there will be opportunities to share the joys and life-giving ministries that make up our congregations and our own witness to the world. Through presentations, workshops, and table discussions we will share our experiences of what we have witnessed with one another.

Our Friday morning workshops will explore issues of social justice, creation care, discernment/formation for ordination, children/youth ministries, and evangelism/outreach. During our joint sessions, we will begin with the Bishop’s Address and hear from other diocesan leaders. Like last year we will have table discussions with fellow delegates from both dioceses. The culmination of our time together will be the Convention Eucharist with the ordination of new priests and deacons and a procession of church banners!

Convention Location

The joint convention, including worship and all business meetings, will be held at The Lansing Center, located at 333 E. Michigan Avenue in Lansing. This is the final year of a two-year contract.

PARKING INFORMATION FOR DAY ATTENDEES
24-hour parking is available in lots underneath and north of the Lansing Center. 

The rate is $2/hr or a daily maximum of $10. Credit cards are accepted. 

Click here to learn more about parking options near the Lansing Center.

Worship, PROGRAM, & FELLOWSHIP

Two sessions of ministry workshops covering areas such as discernment, racial reconciliation, creation care, evangelism, and more will be offered on Friday morning. Details will be available in the Second Call to Convention.

Prayer and worship will be built into our time together throughout the convention. We specifically highlight the following opportunities to worship together at convention, both of which will be live-streamed to our Diocesan Facebook Page.

Youth-led Compline – Friday night at 8pm
Children and youth of the dioceses will lead a service of Compline following dinner on Friday night at 8pm. All are invited to join us in ending your day with this special night-time service as led by our youngest among us. If your child can be present and would like to participate, please email mknill@eastmich.org.

Holy Eucharist – Saturday morning at 9am
The celebration Eucharist of the 2021 Joint Convention will be held at the Lansing Center on Saturday morning at 9am.

As we gather for convention, we will spend a moment praying for and remembering those who have died in the last year, acknowledging the impact that the members of the diocese have on their parish and on our wider community. 

Please submit the names of any deaths in your parish that occurred from October 1, 2021 to September 30, 2022. Do not complete the form until after October 1, 2022 to make sure all memorials are included.

All names received by the deadline of October 12th will be included in the Convention Booklet. 

Click here to submit names for the In Memoriam.

We are excited to offer a time of formation and community for the children and young people of our dioceses at the Joint Convention of the Episcopal Dioceses of Eastern & Western Michigan. The program is open to children of registered delegates, clergy, and visitors attending the convention, aged Pre-K (4 years old and toilet trained) through Middle School. Older children (6th-8th grades) will be helpers for the younger children.

FRIDAY OCTOBER 28
9:45am: Friday Morning Session Check-in
11:45am: Afternoon break for lunch (Children will be picked up at this time to eat lunch with their responsible adults)
12:45pm: Afternoon Session Check-in
4:45pm: Evening break for dinner (Children will be picked up at this time to eat dinner with their responsible adults)
5:50pm: Optional Evening Session Check-in
8:00pm: Compline led by Children and Youth
8:30pm: Evening Session Check-out

SATURDAY OCTOBER 29
8:45am: Saturday Morning Session Check-in
12:15pm: Saturday Afternoon Session Check-out


Activities will be available for children and youth in a soft space at the back of the convention center if business continues in the afternoon.

Adults interested in volunteering with the children’s program should contact McKenzie Knill, Director of Children, Youth, and Young Adult Formation for the dioceses, at mknill@eastmich.org. 

The cost to participate in the children and youth program is $50/child and includes three meals. The deadline to register is October 12th. 

Click here to register a participant for the Children and Youth Program. “Children’s Program” is one of the available ticket items. 

Business & Logistics

Our exhibition hall is a great place to learn more about the ministries and programs taking place within and beyond the congregations and ministries of the Episcopal Dioceses of Eastern and Western Michigan. 

There is no cost to host an exhibit table. We ask that you make your table visually appealing (not an empty table with a piece of paper on it!), and to have at least one person staffing it at all appropriate times.  

If you would like space to feature your ministry, please register your booth no later than October 12th. Space is limited and may run out before the deadline. 

Click here to register for a table. 

 

The following positions will be elected at diocesan convention:

Diocesan Council (1 Lay, 1 Clergy)
The council serves as the governing authority of the diocese and administers the secular affairs including the budget, managing resources, creation of task forces, and more. There are six members serving three year terms.

Standing Committee (1 Lay, 1 Clergy)
The Standing Committee serves as the council of advice to the bishop and assumes the ecclesiastical authority of the diocese when there is a bishop vacancy in addition to other duties. The six members also serve on the Diocesan Council and serve three year terms.

Trustee (2 persons, any order)
The Trustees have oversight and make investment decisions concerning funds belonging to the diocese and some individual congregations. The eight members serve four year terms.

Deputies to the 81st General Convention (4 Lay, 4 Clergy, An Alternate in each order)
Deputies to the General Convention of the Episcopal Church are elected to represent the diocese in the governance of our churchwide body. The 81st General Convention is expected to take place in Louisville, Kentucky in July 2024.

Nominations must be submitted by the canonical deadline of August 30th.

Click here to submit a nomination for election.

Resolutions may come to the floor of convention in three ways:

  • Originating in the Diocesan Council
  • Originating in the Standing Committee
  • By petition from at least four lay and four clergy delegates

Resolutions must be received by the canonical deadline of August 30th.

Click here to submit a resolution for consideration.

The 2022 convention will be held jointly with our partner diocese, Western Michigan. Members of the two dioceses may offer a resolution that can be considered by the two conventions together. Any joint resolution approved by the conventions of both dioceses will be considered a resolution of both dioceses separately and jointly.

To comply with the canons of both dioceses, a joint resolution must be signed by four clergy members and four lay delegates from each diocese.

Resolutions must be received by the canonical deadline of August 30th.

Click here to submit a resolution for consideration.

If there have been delegate changes, please submit updated information to akrueger@eastmich.org.

Join us for one of three optional Zoom pre-convention meetings to prepare for the business session of convention. Attendees will have the opportunity to discuss the proposed diocesan budget and any resolutions scheduled to appear on the floor.

  • October 11, 7pm – RSVP
  • October 13, 3pm – RSVP 

Any member may attend either pre-convention meeting regardless of geographical location. Voting will not take place during pre-convention meetings.

If you are required or would like to submit a report on your diocesan ministry for the Convention Booklet, please email Katie Forsyth at kforsyth@eastmich.org for submission guidelines.

All reports must be received by October 12th.

If you are new to the dioceses, new to serving as a delegate, or just want a refresher, you are invited to join Chancellor Bill Fleener, Jr. for a brief New Delegate Orientation partway through the lunch hour on Friday, starting at 1:30pm. The session will include an overview of the basics of serving a voting member of the convention, including Roberts Rules of Order and how to discuss resolutions on the floor.

 

High school aged young people are invited to participate at the diocesan convention by applying to become a Youth Delegate. Youth Delegates are leaders in their congregation and in the diocese, having voice and vote at the convention.

Youth delegates will be appointed at-large by the Standing Committee. There is no cost to be a youth delegate to the convention.

Click here to apply to become a youth delegate.

We have a group rate with the Radisson Hotel in Downtown Lansing for our delegates, clergy, and visitors to the convention that require overnight accommodations. The Radisson connects directly to the location of our meetings at the convention center via skywalk. 

The group rate for our convention is $126/night before tax. 

Rooms may be reserved using the following options for either night, October 27th and 28th, 2022:

  • Online via this link Our group code is “Joint22”
  • By phone, calling (800) 333-3333. You must identify yourself as part of our group and give them the code “Joint Convention 2022” to receive the discounted rate. 

The deadline to reserve your hotel room is October 10th, or until space is filled. 

PARKING INFORMATION FOR OVERNIGHT GUESTS
Due to the pandemic and staffing shortages, we do not yet know if valet parking will be available at the hotel entrance. 

There are a limited number of spaces reserved for Radisson guests at the city parking lot on Ottawa Street. Information about these limited spots will be included in your confirmation from the hotel. 

24-hour parking is available nearby, underneath and north of the Lansing Center. The rate is $2/hr or a daily maximum of $10/day. Credit cards are accepted.

We will follow the diocesan directives at the time of convention and will communicate specifics closer to the event, not knowing what the pandemic situation will be in the fall. However, we do plan to require each person attending to take a rapid test within 24-hours of arriving, needing a negative result to participate. Tests will be available at the convention center for those who forget and anyone who would receive a positive result will need to return home for quarantine.

Registration

FOR DELEGATIONS – One person from the congregation (usually a parish secretary, senior warden, or clergy person) must complete the registration form for their group, including all lay delegates and clergy. This year, visitors and children’s program participants may be added to the group order form if desired. Please be prepared to provide accurate email addresses and dietary restrictions for each person. ($100/person.)

UNASSIGNED CLERGY ($100/person) and VISITORS ($75-100/person) register individually, regardless of congregational affiliation. 

The deadline to register and submit all payments is October 12th.